Resources in Optix have internal calendars which manage the availability and bookings of that resource. With the Google Calendar integration you are able to sync your calendar with Optix to reduce duplication and ensure your calendars are up-to-date.
There are two steps to successfully sync your external calendar to your Optix account. Step one is to sync the overall accounts together. Step two is to link a specific calendar (associated with a particular meeting room) with the corresponding resource within Optix.
Before you start
A few important things to note before you get started.
You can only sync one Google calendar to one resource within your organization.(i.e. Google Calendar ABC can be synced with Meeting Room ABC)
.You will need to create multiple calendars under one Google account, you will then see those calendars in the drop-down menu of the resource you wish to connect
Creating a booking in Google Calendar will result in an External Booking in Optix, you cannot assign a user and draw from that users plan allowance doing this. To draw from a users plan allowance use the Admin Dashboard calendar.
If you change a booking in the Google Calendar, the billing will not be recalculate and be updated in Optix - ensure that you make any changes to Optix bookings in Optix so billing is updated correctly
Step 1: Sync your Google/Office 365 Calendar with Optix:
Select Apps from the left-hand menu then click Find new apps
Scroll down and click Google Cal
Enter the Google account credentials for the account where the resource calendars are hosted
You will be redirected back to Optix where you can connect specific resources in Optix to the linked calendars (see steps below)
Step 2: Connect a specific Google Calendar or Office 365 with a corresponding resource within Optix:
Once you've connected your Google account, you're ready to sync a specific Google Calendar with its corresponding resource within Optix.
You can do this two different ways:
On the configure page for the Google Calendar or Office 365 app:
Select Apps from the left-hand menu
Click on either Google Calendar, or Office 365, and click Configure
Scroll to the 'Resource calendars' section and click Configure
Choose which of your Google or Office 365 calendars you want to connect to each resource in the calendar drop-down menu for each
Note: You can filter this page by location, resource type, and connected status to quickly find which resources you'd like to connect, and even use the search bar to find a specific resource.
Or, individually on each resource's edit page:
Select Resources from the left-hand menu
Click the resource you with to edit
Scroll to the 'Calendar' section and select a calendar from the dropdown menu
Choose which of your Google or Office 365 calendars you want to connect to this resource, then click Save
Need more info on Apps, Integrations & Payment Gateways?