Floor Plan is currently in closed beta. If you’re ready to be among the first to explore it, reach out to our Support Team through the chat function in your Optix dashboard, and we’ll get you set up.
Floor Plan is an admin-facing tool that overlays real-time bookings and availability directly onto your floor layout, so you always know what’s happening and when. Whether it’s desks, offices, studios, or any other resource, you can see occupancy at a glance and take action in seconds.
With Floor Plan, you can:
Centralize maps for one or many locations: manage all of your spaces from a single view, no matter how big your footprint
View availability and conflicts instantly: spot what’s free (and what’s not) without toggling between schedules
Book or assign from the same screen: create bookings or long-term assignments on behalf of your users right from the map
How to enable the Floor Plan feature
How to enable the Floor Plan feature
Floor Plan is currently in closed beta. If you’re ready to be among the first to explore it, reach out to our Support Team through the chat function in your Optix dashboard, and we’ll get you set up.
How to create your first Floor Plan
How to create your first Floor Plan
Navigate to Manage > Floor Plan
Click the Floor dropdown and select Add new floor plan
Name: Add a name (e.g., “Floor 1”)
Choose the location this floor belongs to
Upload your floor plan image
Click Save to begin placing resources
Note: Prepare a clear PNG/JPG image of your floor in advance (high-resolution, with margins for easier placement).
How to edit my Floor Plan
How to edit my Floor Plan
Within the Setup panel on the right-hand side, you’ll find four key sections that let you customize your floor plan:
1. Details
Edit the Name of your floor (e.g., “Floor 1”)
Select the Location where this floor belongs
Upload or replace the Image of your floor plan
2. Resources
View all resources currently placed on this floor
Add new resources by dragging them from the resource list into the plan
Remove resources from the floor plan
3. Marker Settings
Adjust the Marker Size to fit the proportions of your floor plan image
Show or hide Marker Labels depending on whether you want resource names displayed directly on the plan
4. Delete Floor Plan
Remove the floor plan image and configuration entirely
Note: Removing resources from the floor plan won’t delete the resource itself, just its placement on the plan; removing the floor plan image will not delete your resources or existing bookings/assignments – it only clears the floor plan view so you can re-upload and start fresh
How to use Floor Plan
How to use Floor Plan
Once your Floor Plan is set up, you can use it to monitor real-time and future usage of your resources.
Open your Floor Plan
Select the Floor dropdown to choose the floor you want to view
Green dot = Available
Red dot / Occupied = Booked or assigned
Use the time or range slider
At the bottom of the screen, drag the time or range slider to see the availability status of each resource at a specific point in time or range of time
Check resource details
Click on a resource marker to open its detail panel
Here, you can view bookings, assignments, and directly create a new booking or assignment
Change view
Use the zoom and pan controls (top left) to adjust your view of the floor plan
Switch between Time (specific time) or Range (time period) at the bottom of the screen
FAQs
FAQs
Can I add multiple floor plans?
Yes, you can create multiple floor plans for different levels or locations. Use the floor selector in the dashboard to toggle between them.
Can users see the floor plan in the app?
No, at this time, the Floor Plan feature is only available in the Admin Dashboard. Floor Plans are not yet supported or visible in the user app.